Remote Construction Support That Keeps Projects on Schedule

Office Beacon helps construction firms stay ahead of deadlines, reduce overhead, and eliminate admin bottlenecks. Our offshore teams manage bid coordination, subcontractor follow-ups, document control, and platform-specific tasks—so your field crews and PMs can focus on delivery, not paperwork.

2-1-5_Project-Management_4-3_11

Built for Jobsite Speed, Office Precision, and Compliance at Scale

Roles That Keep Your Sites Running and Your Office Organized

Typical Roles Fullfilled:

Bid and proposal coordinators
Subcontractor onboarding specialists
RFI and change order processors
Project scheduling coordinators
Invoice and vendor payment tracking
Permit and inspection coordinators
Virtual reception and call handling
Document control and filing
Estimators
Take-off specialists

Platform Expertise

  • Procore, Buildertrend, PlanGrid, CoConstruct
  • Sage 300, QuickBooks Construction
  • Microsoft Project, Smartsheet

Service Standards

  • SLA-backed turnaround for bid packages and RFIs
  • Secure handling of contracts, drawings, and financials
  • Bilingual support (English/Spanish) for vendor coordination
  • Flexible coverage across time zones
  • Dedicated account managers for project continuity

Guaranteed Turnaround Times

  • Bid Package Formatting: 24-hour turnaround
  • RFI Responses: Same-day processing
  • Change Order Documentation: 4-hour turnaround
  • Daily Reports: Delivered by 8 AM the next day

Built for the Pace, Pressure, and Precision of Construction

2-1-4_Data-Entry_16-9_12
Bids Move Fast—So Should Your Support

Proposal prep, takeoff coordination, and subcontractor outreach happen in real time. We turn around bid packages in hours, not days—so you never miss a deadline or lose a competitive edge.

2-1-5_Project-Management_16-9_10
Field Teams Can’t Wait on Paperwork

RFIs, change orders, and compliance docs are tracked, processed, and filed the same day—without pulling your PMs away from the jobsite or clogging their inboxes.

1-3_Save-Time-and-Increase-Efficiency_16-9_05
Change Orders Eat Your Margin—Not Anymore

Our teams track scope changes in real time, document everything for backup, and flag cost impacts before they hit your bottom line—so you stay profitable and protected.

2-1-1_Virtual-Assistant_16-9_10
Subcontractors and Vendors Need Follow-Up
We handle schedule coordination, delivery confirmations, and bilingual communication—so your subs show up on time and your materials arrive when needed.

What they say about Office Beacon

David Nicholson
CEO, Polyconcept North America
Melody Collet
VP of Technology, Comda
Paul Bellantone
Former President, PPAI
Devin Piscitelli
President, Aakron Line
Bill Korowitz
CEO, The Magnet Group
×
×
Quote Icon

Scale Construction Ops Without Expanding Your Crew

Discover how our clients use remote support to speed up bids, streamline documentation, and stay ahead of vendor coordination—without hiring onsite.

Read Case Study [no link]

News & Insights

Build a Construction Support Team That Keeps You on Schedule

Remote assistants are trained, secure, and ready to plug into your systems. We’ll match you with talent that fits your project load and pace. Tell us what’s slowing you down—we’ll build a team that keeps things moving, from bids to closeout.