Executive Assistants

For over 23 years, Office Beacon has been the #1 virtual staffing for executives and their businesses globally. We offer:

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Delegate Your Tasks to an Executive Assistant

Tired of wearing multiple hats? Let our executive virtual assistant handle your grunt work so you can focus on what you do best.

Email Inbox Management

Our executive virtual assistants helps you track high-priority emails. They make sure you never leave anyone waiting for your response.

  • Email Correspondence
  • Follow-Ups and Reminders
  • Submitting Drafts for Approval
  • Subscriber List Management
  • Spam Management
  • Contact Database Management
  • Sending e-vites

Workflow Coordination

Delegate your entire clutter of coordination activities to our workflow coordinators. They help coordinate your tasks, jobs, software, employees, and vendors.

  • Compile Meeting Minutes
  • Create and Manage Spreadsheets
  • Organize Platforms like Dropbox and Google Drive
  • Cleanup Cloud Accounts like Google Drive
  • Track Deadlines and Deliverables
  • Data Entry and Conversion
  • Filing and Organizing Online Files

B2B Appointment Setting

Set up appointments without spending hours coordinating. Let our executive virtual assistants handle all the legwork.

  • Set-Up In-Person and Virtual Meetings
  • Create and Share E-vites
  • Schedule Appointments
  • Organize Virtual Meeting Platforms like Zoom, Skype, Go To Meeting, Webex, etc.
  • Manage Day-to-Day Calendar
  • Plan Trips

Transcription

Whether you need audio or video transcription, Office Beacon's transcription experts deliver 100% accuracy.

  • Suspect Interrogations
  • Time Coding and Subtitling
  • Witness Interviews and Testimonials
  • Wire-Tap Conversations
  • Documentaries, Movies, and Soap Operas
  • Fire Accident Reports
  • Market Research Interviews
  • Medical Transcriptions

Content Management

Our executive virtual assistants can manage your content on Joomla, WordPress, Magento, Drupal, and similar CMS platforms.

  • Create Reports and Forms
  • Prepare Presentations
  • Publish and Manage Blogs
  • Conduct Content Research
  • Prepare Meeting Minutes
  • Repost Web Research
  • Respond to Comments
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Why Choose an Office Beacon Executive Assistant?

Office Beacon Executive Virtual Assistant

  • No hassles related to onboarding, training, and management.
  • Pay only for projects/hours required sans employee benefits.
  • Readily available back-up resources at no additional cost.
  • Complete data privacy and security through EY audits, enforceable NDAs, etc.

In-House Employee

  • Additional resources needed for employee onboarding, training, and management.
  • Manage long-term payroll with employee benefits irrespective of workload.
  • Scope of financial loss due to resource crunch and high turnover period.
  • Exorbitant amounts spent on managing security threats.

Why Office Beacon’s Executive Assistant

01.

Get Dedicated Administrative Support

Streamline all your administrative tasks like calendar management, meeting setup, call handling, vendor management, and more.

02.

Leverage Premium Research Assistance

Get expert help for presentations and client negotiations. Our executive virtual assistants are adept at in-depth industry and competitive research.

03.

Achieve Better Work-Life Balance

Check off your personal to-do list with our executive virtual assistants. They help you book family trips, children’s activities, and dinners.

04.

Meet Deadlines Consistently

Stay on top of time-sensitive and priority issues. Our assistants manage your calendar and ensure regular follow-ups.
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How We Work

Analyze

We analyze your business goals and identify your staffing and software needs.

Source

We source the perfect virtual assistant/s who can meet your specific requirements.

Train and Monitor

Our team lead sets KPI expectations, trains and monitors your staff, and oversees your project.

Provide Reports

We share weekly quality reports and bi-weekly feedback emails on your staff’s progress.
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Virtual Staffing We Provide

Office Beacon has been sourcing talented virtual assistants for its clients since 2001. We strive to help business owners lighten their operational workload so they can focus on scaling their businesses.
No job role is off-limits for us. Reach out to hire specialists like engineering estimators, medical billers, legal assistants, etc. Learn More
Build stronger sales pipelines with Office Beacon. Outsource prospect appointment setters, sales support reps, and call center specialists. Learn More
Our marketing experts streamline all your online marketing needs. Office Beacon SEO assistants help your technical leads with PPC management, SEO fixes, etc. Learn More
Hire our app developers to build your apps from concept to implementation. Office Beacon’s website developers help create websites that meet your technical and design needs. Learn More
Simplify your operations with Office Beacon. Outsource inventory management experts, order management specialists, graphic designers, and more. Learn More
Invest in premium graphics design experts for your print or digital publishing projects. We follow your branding guidelines to the tee and ensure to use the right font and optimize your images. Learn More
Office Beacon’s finance professionals create reports, process invoices, monitor cash flows, and manage and configure accounting software. They also handle various other clerical tasks. Learn More

Why Office Beacon?

Rapid recruitment process
Weekly performance reporting
Absolute data protection
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Take a Listen to Our Customers

View All

Office Beacon provides the full spectrum of services.  As I think about our growth, that partnership has been a very important part of it. Our industry is complex, and our ability to grow quickly is depending on partners like Office Beacon.

David Nicholson

CEO, Polyconcept North America

Melody Collet

VP Of Technology, Comda

Office Beacon has had an immediate and positive impact on our bottom line.  Being up in Seattle, it’s difficult to find the resources you need when you need it.   With Office Beacon we found a group of great employees who could work for us right away and at a very cost effective rate.

Mitch Mounger

CEO, Sunrise Identity
(A Halo Branded Solutions Company)

Paul Bellantone

President, PPAI

I wish it was only me using Office Beacon and not my competitors.  We bought six companies and each company we buy we have integrated Office Beacon into them.

Bill Korowitz

CEO, The Magnet Group

David Thompson

CEO, National Pen
(A VistaPrint Company)

I think the simplest way to put it is that Office Beacon has a ‘can do’ attitude.  I’ve yet to present something to Office Beacon that they couldn’t do or figure out.  We’ve grown our business significantly and have acquired six companies.  Office Beacon supports and interacts with all parts of our supply chain.

Chris Jackson

VP of Supply Chain, SpinMaster

Eddie Blau

CEO & President, Innovation Line

We are not able to get more work done in a more cost effective way.  They are incredibly valuable resources and besides just the cost savings, I save about 50% in time.

Wendy Barlin, CPA

CEO, Barlin & Associates

Riad Nizam

President, Master Electronics

Office Beacon has really enabled us to grow faster by hiring double the talent for a single local resource cost and having multiple eyes for that solution has made us grow faster due to the increased quality and faster turn times. I foresee our relationship with OfficeBeacon the last thing a very long time and I would definitely recommend them to any health care organization...

Abid Sattani

Elite Health Services

R.J. Radobenko

President at Global Roofing Group

We saw Office Beacon as a potential solution Expert. We’ve been working with Office Beacon for a number of years now. We get a dedicated person on our business and that works incredibly well. But the really great thing is that they are dedicated to us.

Simon Kaye

Jaguar Freight

Devin Piscitelli

President, AAkron Line

Office Beacon's remote staff work with engineering companies to significantly improve their bottom lines, gain access to technical staff and ramp up operations. With our business growing exponentially,

Sean Taba

CEO at Best Contracting

Executive Assistants FAQs

An executive assistant tackles your end-to-end administrative chores. By outsourcing your routine and repetitive tasks to an Office Beacon executive virtual assistant, you get more time in your day for what matters most.

An executive assistant helps scale a business in many ways. For instance, you can outsource Office Beacon’s virtual assistants at a highly competitive price whilst enjoying the benefits of in-house staff. We also shoulder the burden of onboarding, training, and managing your virtual assistants.

Ready to give us a try?

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