When you are running a busy company, the last thing that you want to have your hands on is the admin work. Let’s be honest here; you are the business leader, the one in charge, and you want to make sure that your clients are happy, you’re developing your network and building contacts. You don’t want to be fielding phone calls. You don’t want to file paperwork. You certainly don’t want to have to work out the next office equipment order.
You want to be in the forefront of your business, making deals and taking contacts in a way that is going to help your business to flourish. You can have all the skills in the world to run your business like the boss you are, but trying to juggle it all could be what gets in the way of your success. So, when you have no choice but to slough off that responsibility, you need to find yourself an outsourced virtual assistant.
What Is A Virtual Assistant?
A virtual assistant is more than just a person who works for you from their own office or home; they’re someone who can take those few hours of admin that you just don’t have time for, and own it for you. They’ll make your life easier for as long as you need them to, and while they won’t always be the cheapest solution around (I’ll get to that in a minute), you will find that this is one way to outsource that you won’t ever regret.
Hiring a member of staff who doesn’t work in your office space can be a little daunting, and when it comes to hiring a virtual assistant, your research is going to throw up a lot of assumptions that you need to get your head round. Don’t worry; it’s like with any hire: you need to make sure that you’re doing the right thing. I can’t blame you for being overwhelmed by the world of the virtual assistant, so check out the myths below that I will be busting today about outsourced virtual assistants. Hopefully, by the end of the article you’ll find the clarity that you wanted.
Myth 1: You will spend WAY more of your budget on a virtual assistant than one who works in-house.
You will spend WAY more of your budget on a virtual assistant than one who works in-house.
Of course, a virtual assistant has a cost associated and at face value, the hourly rate could look quite high. The one thing to remember here, though, is that you don’t pay for their equipment, their benefits, their insurance – any of those costs that are associated with full-time employees are eliminated. Virtual assistants are business owners, too!
Myth 2: Communication is complicated.
This one is blown out of the water by the fact that if you think communication is difficult in 2018, you’ve been living with your eyes closed. We live in a world where we can access each other in a moment via messenger, social media, email, online chat, video chat, phone call, text – there are so many ways to chat and communicate it’s actually harder to NOT get hold of somebody. Communicating with your virtual assistant is easy when you’ve set out the hours you’d like them to be available for your work. Let’s not forget that you will not be their only client, but when they work for you, you are their sole focus.
Myth 3: The work produced is subpar.
You need to remember that a virtual assistant is a business owner, they work for themselves and they are relying on their clients for their income. You can’t just pop to their desk to check on whether your tasks are being done efficiently, but that’s why you need to find a virtual assistant that you can trust. You create a contract between you so that they are available during the set hours. You can also use sites like Trello to manage projects and collaborate on them so that you’re on the same page. Finding the right virtual assistant for you comes in the recruitment process, so don’t be afraid to look around.
Myth 4: They don’t work consistent business hours, which is going to cause issues.
When you set a contract up with a virtual assistant, you mutually agree the hours worked. You can do this by either setting up certain times in the day, or certain hours over the week. If you need your virtual assistant to be available for a chat three times a week at 4pm, then you can schedule that in. A virtual assistant is a professional, which means that they are going to work with you to set the hours that best work for you. Don’t be put off by someone who doesn’t work your 9 – 5, they’re more than capable of working the hours that you need.
Myth 5: Virtual assistants can only manage basic admin tasks.
Another myth that is blown right out of the water. There once was a time that an assistant just filed paperwork, but we now live in a digital world where computer skills aren’t just an attractive addition to a resume, they’re an essential tool for any administrative genius. You can hire a virtual assistant that has the ability to write SEO reports, collate data from Google Analytics and even produce impressive content alongside the business admin you don’t want to do. The key is in your hiring process, so hire the virtual assistant that has the bells and whistles that you want.
Myth 6: Training takes too Long!
As with any new hire, you need to spend a little bit of time getting a new assistant up to speed about your business and the way that you like things done. Virtual assistants work for themselves, but they’re not mind readers and they can’t tell how you want to have your letters written unless you explain there’s a specific format. Coming up with a training document before you hire could be the best thing that you do for your business relationship.
A virtual assistant isn’t just another member of your team, they’re an outsourced asset that could transform the way that you do business.